Select Board

Tuesday, May 10, 7:00 pm until 8:00 pm
9 Montague Rd.
A meeting of the Select Board

Join Zoom Meeting

Meeting ID: 944 6027 6391

Passcode: 650146

Meeting of Select Board

Members: (Quorum)

  • Present: Tom Hankinson, Chair, at 7:00 PM
  • Present: Patricia Duffy, at 7:00 PM
  • Present: Melissa Colbert, at 7:00 PM

Also Present:

  • Present: Tom H.
  • Melissa C.
  • Pat D.
  • Margie M.
  • Lisa S. for the Select Board
  • also present in person or remotely: Tim S.
  • Terry A.
  • Jya Plavin
  • Becky T.
  • Rich N.
  • Carol H.
  • Phil C.
  • Annie F.R. (School Principal) and Sarah Robertson for the Montague Reporter

See original Agenda Approved Meeting Minutes

Meeting opened: 7:00 PM

Meeting closed: 9:00 PM

  1. Meeting Preliminaries

  2. Appointments

    • 7:00: COA Survey: Elder study project and Selectboard interviews for it

      General Discussion...
      COA Elder Study (Tim Shores and Jya Plavin, Town Common Research)
      Jya gave an update on the needs assessment which is on-going with grant funds. She described the basis for what will eventually become a report to be completed late winter. The three components used to glean information about seniors in Leverett are: survey data (Leverett seniors responded in great numbers to the Life Path survey); one-on-one interviews; and focus group discussions. Another meeting will be scheduled in July or August so Town Common Research can report to the Select Board and the COA.

    • 7:30: Recreation Commission: Membership/charge

      General Discussion...
      Diane Crow and Apple Ahearn came in to resign from the Recreation Commission. They are the only two members. They feel like they can’t compete with Amherst for recreation for kids and the failure of the pavilion was disheartening. It was suggested that they consider a demographic shift, focusing on an older age group? It was repeatedly pointed out that they have been very successful over the years with their programming. The board would like to help them come up with ideas and asked that they attend the next meeting; in the meantime the board will brainstorm for/with them and try to recruit members.

    • 7:45: School Committee: Facilities Maintenance

      General Discussion...
      School Facilities Maintenance (School Committee members Jya Plavin and Becky Tew)
      Becky Tew and Annie Foley-Ruiz asked if school facilities maintenance could be overseen by Will Stratford who is the facilities maintenance manager for the other Town buildings. Annie is uncomfortable answering questions about the school facility because she doesn’t know the background. The school has 2 custodians; the head custodian has been the one to coordinate with the principal about the facility up to this point. Annie asked Will if he would take on that role and he declined. Margie stated that at 7 hours/week Will is already working is sometimes not enough. Melissa suggested that Will could meet with the custodians for 15 minutes every other week? Margie will talk to Will again.

      Becky also reported about childcare for town meeting. The funds raised by the Social Justice Committee ($300) was enough to pay the workers. She did outline the complexity of coordinating this every year suggesting that it could take 4-8 hours annually and asked if there were town staff who could do it. Lisa and Margie are already very busy, especially during the weeks leading up to town meeting. Pat Duffy offered to help Becky brainstorm a solution. Meanwhile, the Select Board had offered to match the raised funds for childcare which weren’t needed. Becky asked if the board would consider paying Jacob Laney to draft a guideline for what he did to align the pieces into a “how-to” guide for the future instead.

      MOTION, moved by Tom Hankinson, seconded by Melissa Colbert: Motion: To pay Jacob Laney $25/hour for 3 hours to write a guide to coordinating childcare for Town Meeting. Vote: 3-0 in favor.


      Pass: Aye: Tom Hankinson, Melissa Colbert, Patricia Duffy.

    • 8:00: Adventure East (Brian Pearson) – request and MOU to use Pond access for classes

      General Discussion...
      Brian Peterson of Adventure East did not attend. Margie will reach out to him.

  3. Business

    • "Verizon Vulnerables"

    • Appointments to Capital Planning and Historical Commission

      MOTION, moved by Tom Hankinson, seconded by Melissa Colbert: Motion: To appoint Isaiah Robison, Gordon Fretwell and Kip Fonsh to the Capital Planning Committee. Vote: 3-0 in favor.

      Pass: Aye: Tom Hankinson, Melissa Colbert, Patricia Duffy.

    • Contract for FY 23 Landfill Monitoring

      General Discussion...
      The contract for the July landfill monitoring round was signed.

    • Letter of thanks to Dave Evans?

    • Master Plan Update

      General Discussion...
      Tim Shores and Richard Nathhorst gave the board an update on the Master Plan and its progress. They are working at an accelerated speed due to a DOR deadline for grant submission of June 30. They reported 6-7 regular thoughtful members attending. They will be providing a quarterly update.

    • Mill Yard Road survey results

      General Discussion...
      Margie handed out the results of the Mill Yard Road Bridge survey.

    • Reorganize, Appoint Select Board member to Personnel board and Affordable housing Trust

      General Discussion...
      Pat asked if there was something that could be changed so the Chair could be assigned on a rotation basis rather than appointment by the board. Margie explained that insomuch as the board potentially changes following every town meeting, the Chair position is appointed by the board every year.

      MOTION, moved by Tom Hankinson, seconded by Melissa Colbert: Motion: To appoint Tom Hankinson as Chair to the Select Board. Vote: 2-0 in favor.

      Pass: Aye: Melissa Colbert, Patricia Duffy. Abstain: Tom Hankinson.

      MOTION, moved by Tom Hankinson, seconded by Melissa Colbert: Motion: To appoint Melissa Colbert to the Personnel Board and the Affordable Housing Committee as the Select Board representative. Vote: 2-0 in favor.


      Pass: Aye: Tom Hankinson, Patricia Duffy. Abstain: Melissa Colbert.

    • Reserve transfer request from Library

      General Discussion...
      A Reserve Fund Transfer from the Library for $6,900 was signed. Hannah was present to answer questions. A conversation about the geothermal and electrical back-up took place with some input about possible solar in the future. Richard N. provided the name of a retired mechanical engineer/consultant from UMASS who may be able to provide advice about the system. Hannah was also happy to report that, due to COVID, $2,000 in wages will be coming back to the town.

    • Sign CDBG Closeout

      General Discussion...
      The CDBG closeout paperwork was signed.

  4. Mail

    • ATLAS Monitoring for landfill: March and April Reports

    • FRCOG Annual Report for Leverett

    • MassDOT WRAP Funds

    • MIIA FY23 Renewal Terms and Conditions

    • New England Central Railroad: Vegetation Mgmnt

  5. Meeting Wrap-up

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes prepared by Lisa Stratford

Minutes approved on Wednesday, Jun 22, 2022

Posted to: Select Board