Select Board

Tuesday, October 26, 2021, 7:00 pm until 8:30 pm
9 Montague Rd.
A meeting of the Select Board

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Meeting of Select Board

Members: (Quorum)

  • Present: Tom Hankinson, at 7:00 PM
  • Present: Julie Shively, Chair, at 7:00 PM
  • Present: Melissa Colbert, at 7:00 PM

Also Present:

  • Margie M.
  • Lisa S.
  • Becky T.
  • Shannon G.
  • Ann F.
  • Pat D.
  • Phil C.
  • Steve N.
  • George for the Montague Reporter

See original Agenda Approved Meeting Minutes

Meeting opened: 7:00 PM

Meeting closed: 8:45 PM

  1. Meeting Preliminaries

  2. Appointments

    • 7:00: Megan Gallo

      General Discussion...
      Megan has finished her certification as Animal Control Officer, a position she shares with Roberta Bryant. She wanted clarification about if ACO would continue as a joint position and wanted clarity about her role. Margie and Julie agreed to meet with her and Roberta to sort out the responsibilities. She was also wondering when to expect reimbursement from purchases she made for the ACO. Some were submitted but the expenses spanned 2 fiscal years so one request for transfer is still in the Finance Committee box.
      There was also a conversation about putting the ACO under the direction of the police department as is done in other communities. Megan said that in Wendell, where she is also the ACO, that is how it works and she is able to use dispatch services which helps track complaints. A joint ACO with Wendell was also discussed perhaps after the shared police services negotiations.

  3. Business

    • Approve minutes of October 12

      General Discussion...
      The minutes of October 12 were approved as written.

    • COA appointment

      MOTION, moved by Julie Shively, seconded by Tom Hankinson: Motion: To appoint Judi Fonsh to the Council on Aging following Thom Masterton’s resignation. Vote: 3-0 in favor.

      Pass: Aye: Julie Shively, Tom Hankinson, Melissa Colbert.

    • COVID Issues

      General Discussion...
      In COVID updates Melissa stated that the Pfizer vaccine has been approved for 5–11-year-old children.

    • Discuss Medicare for all bill at state level (Ann Ferguson may speak)

      General Discussion...
      Ann is a part of the Franklin County Continuing the Revolution Group. She wanted to make the Select Board aware of a bill pertaining to single payer health care and see if they would host a forum or draft a resolution supporting the bill. She described the savings to the town and the equity for affordable care for all that the bill would enable. The board was in favor of the idea in general but didn’t know enough details to draft a resolution. They were willing to host or cohost a forum for questions and answers. Ann will forward more details and see if the timeframe will allow a forum.

    • Draft budget guidance and set next year's ATM date

      General Discussion...
      The board will meet with the Finance Committee on November 9 to discuss budget guidance.

      MOTION, moved by Julie Shively, seconded by Tom Hankinson: Motion: To hold Annual Town Meeting on the last Saturday in April (April 30, 2021). Vote: 3-0 in favor.

      Pass: Aye: Julie Shively, Tom Hankinson, Melissa Colbert.

    • Personnel Board update

      General Discussion...
      Police Chief, Scott Minckler, has asked to have the Sargent position reactivated. He has an individual in the department that is experienced enough to be promoted and would like to do so. The position would add $3600 to the budget. The person agreed to perform the duties of Sargent for the rest of the year for free on a trial basis. The Personnel Board recommended.

      Fire Chief, Brian Cook, asked the Personnel Board to create a full-time fire chief position with the added responsibilities of emergency management director with a salary of $73,000. Julie added that this does not include benefits. Jim Field, current Emergency Management Director estimated that that position should be @ $5,000/year. Personnel Board had no recommendation. The Select Board asked for FinCom guidance.

      The Conservation Commission is re-advertising for a ConCom Agent. They need someone with technical expertise and would like to advertise $20/hour at 8 hours/week. For the rest of this fiscal year, if they find someone, they can cover the increase with grant money. Personnel Board recommended.

      Margie and the Treasurer suggested to the board that the town change the payroll schedule so that people are paid for the week that they worked previously instead of the week they are currently working. This will require one paycheck that is only one week’s pay. Margie will draft a memo ahead of time for employees.

      MOTION, moved by Julie Shively, seconded by Tom Hankinson: Motion: To create a Sargent position for the police department with funding in FY22 and move the interested party into that position. Vote: 2 in favor, 1 abstention. .

      Pass: Aye: Julie Shively, Tom Hankinson, Melissa Colbert.

      MOTION, moved by Julie Shively, seconded by Tom Hankinson: Motion: To hire a Conservation Commission Agent at $20/hour at 8 hours/week. Vote: 3-0 in favor.

      Pass: Aye: Julie Shively, Tom Hankinson, Melissa Colbert.

    • Set date/time for awarding Gold Cane

      General Discussion...
      The board will present Hilda Williams with the Gold Cane award this weekend.

    • Sign FRCOG agreement for radios on new system; copier contract; Treasurer change letter

      General Discussion...
      The following items were signed: FRCOG agreement for new radios; copier contract; Treasurer change letter.

    • Sign pouring license for the Coop

      General Discussion...
      Signed.

    • Tax Collector update

      General Discussion...
      Former Tax Collector, Dee Ann Civello, has offered to fill in temporarily as Tax Collector while the Town continues its search.

      Julie stated that Jason Nochese has agreed to provide support for the Tax Collector software temporarily.

      MOTION, moved by Julie Shively, seconded by Tom Hankinson: Motion: to appoint Dee Ann Civello as interim Tax Collector, salary to be negotiated between Dee Ann and Julie. Vote: 3-0 in favor.

      Pass: Aye: Julie Shively, Tom Hankinson, Melissa Colbert.

    • Wendell police update

      General Discussion...
      The Wendell Lease Agreement has been reviewed by Leverett’s counsel. A final draft of the IMA is being distributed to be discussed at the next meeting. Bids for the rehabbing of the old Wendell police station came in. The electrical; construction; and plumbing were within the estimated costs but the carpentry bid was much higher than anticipated. That bid is being refined to separate various components. The board agreed to award the construction bid so that construction can begin while the weather is good. The remaining bids will be awarded at the next meeting.

      MOTION, moved by Julie Shively, seconded by Tom Hankinson: Motion: To award the construction bid to LML Construction, the low bidder, at $16,270. Vote: 3-0 in favor. .

      Pass: Aye: Julie Shively, Tom Hankinson, Melissa Colbert.

  4. Meeting Wrap-up

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes approved on Monday, Dec 27, 2021

Posted to: Select Board