Select Board/Finance Committee

Tuesday, January 9, 2018, 7:00 pm until 9:00 pm
Town Hall, 9 Montague Rd
A meeting of the Selectboard

Meeting of Selectboard

Members: (Quorum)

  • Present: Peter d'Errico, Chair, at 7:00 PM
  • Present: Tom Hankinson, at 7:00 PM
  • Present: Julie Shively, at 7:00 PM

Also Present:

  • Margie M.
  • Lisa S.
  • Rob from the Montague Reporter
  • Phil C. Finance Committee

See original Agenda Approved Meeting Minutes

Meeting opened: 7:00 PM

Meeting closed: 9:30 PM

  1. Meeting Preliminaries

  2. Executive Session

    • 6:30: - To hear complaints filed against an individual

      MOTION, moved by Julie Shively, seconded by Peter d'Errico: Motion (6:30): To go into executive session for the purpose of hearing complaints about an individual and to return to regular session. Shively, aye; d’Errico, aye; Hankinson, aye.

      Pass: Aye: Julie Shively, Peter d'Errico, Tom Hankinson.

      MOTION, moved by Julie Shively, seconded by Peter d'Errico: Motion (6:50): To go out of executive session and return to regular session. Shively, aye; d’Errico, aye; Hankinson, aye.

      Pass: Aye: Julie Shively, Peter d'Errico, Tom Hankinson.

  3. New Business

    • Approve ABCC "one-day" permit

      General Discussion...
      The ABCC one-day application Lisa created was approved by the board.

    • Approve minutes of Dec. 19, 2017

      MOTION, moved by Julie Shively, seconded by Peter d'Errico: To approve the minutes of December 19 as written.

      Pass: Aye: Julie Shively, Peter d'Errico, Tom Hankinson.

    • Get rid of surplus equipment

      MOTION, moved by Julie Shively, seconded by Peter d'Errico: Motion: To declare the equipment on the stage and one library printer, advertised as surplus and not claimed, indeed, surplus and bring to the Transfer Station. Vote: 3-0 in favor.

      .

      Pass: Aye: Julie Shively, Peter d'Errico, Tom Hankinson.

    • Heating oil contract

      General Discussion...
      John Kuczek will handle the heating oil contract.

    • Highway staff update/appointment

      General Discussion...
      The Highway Supt. is ready to interview another employee on Friday. Peter wondered if that was wise. When David was hired he was asked if he could run the department with 3 employees and due to budget constraints the board wondered if he could make due hiring temporary, part-time help as needed. Tom and Julie thought that perhaps they should hire someone and let them know that it may be a temporary position. Interviews will be held on Friday as scheduled.

    • Letter from Don Robinson, response?

      General Discussion...
      The board responded to Don Robinson’s email independently.

    • Leverett Center Planning

      General Discussion...
      Post Office/Town Center (also present Barbara and Dean Alfange)
      Due to the recent placing of the building leased by the Post Office for sale on a realtor’s listing the board decided to have a discussion about the building and town center. It is unknown at the moment what the potential is for the Post Office building. The realtor listed it as a potential house. The Select Board would like to get opinions from the Planning Board and Building Inspector/Zoning Enforcer as to what its possible uses include. People have already approached Margie stating they think the Town should buy it and touting its possible uses. Barbara and Dean think the Town should at least own it. Some board members thought it should remain a Post Office, others were thinking further outside the box. It was mentioned that the PO has a new (3-bedroom) septic system and shares parking and a driveway with the Town Hall making it a desirable property to own, but does the Town need to own another property and what could be done with it. To be continued…

    • Police Policies

      General Discussion...
      The board had questions about the recently submitted police policies and would like to wait to approve them until Scott comes in. Lisa will schedule.

    • Sign Thank You's

    • 7:00: Library, to discuss Ashley's departure

      General Discussion...
      New Library Director Search
      Lisa Sullivan-Werner, Chair of the Library Trustees came in to discuss the plan to search for a replacement for Ashley as she will be moving to Denmark in June. Lisa had spoken to Margie already so she had a good handle on how the process works (using the Town’s “procedure B”) . She reviewed their plan on a timeline. The Trustees hope to have someone in place so that there is an overlap with Ashley for a couple of weeks. The job description will remain the same, as will the salary. The Trustees put forward a list of members for the hiring committee.
      Motion: To appoint Lisa Sullivan-Werner, Elaine Barker, Joan Godsey, Leslie Fisette, and Adam Wellen to the Hiring Committee. Vote: 3-0 in favor.

    • 7:30 : Transfer Station Budget Hearing

      General Discussion...

      Transfer Station Budget Hearing
      Ananda Larson, Transfer Station Coordinator, came with a budget within 2%. She reported that Shutesbury has sold out of their allotted number of stickers and that she would like to audit the TS in the spring to see how many Shutesbury folks are coming. Shutesbury is paying @ $3000/year which Ananda is using to increase open hours. Staffing at the TS is good, workers are able to cover for each other.
      Tom and Ananda talked about the new coffee shed that Friends of Leverett Pond would like to use to solicit donations for the dam repairs. Tom said they would like to set up in the empty shed for a month which lead the group to wonder what happens after one month. Ananda was clear that the facility would be available to anyone who wanted to use it. To be continued…

  4. Mail

    • All_Points Tech, cell tower/NHPA

    • Dept. Fire Safety, Inspections of Liquor Licensing locations

    • MA DOT Bridge Inspections

  5. Other business

    • Capital planning - Lisa will email Wes G. to see if he has people in mind as Capital Planning Bd. members, if not she will contact two people whose names were discussed.

      General Discussion...
      Thank you’s, COA Formula Grant, and a Class II Auto License were signed.

  6. Meeting Wrap-up

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes approved on Wednesday, Feb 14, 2018

Posted to: Select Board.